Imaging Solutions
1300 Bristol North Suite 100
Newport Beach, CA 92660
800-716-4268
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Document Imaging Solutions for
Accounts Payable
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Imaging Solutions offers document
imaging, management and workflow solutions for Accounts
Payable departments worldwide.
Our products streamline your Accounts Payable processes,
supporting the payment lifecycle from start to finish: from
capturing images of inbound packing slips and invoices, to
routing those images through the approval process, to
displaying images that assist with data entry, auditing, and
vendor inquiries.
Paperwise integrates with your existing accounting software
applications to provide secure, digital images of paper and
other electronic documents supporting your staff acquisition
and maintenance activities.
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Imaging Solutions in Payables
Processing |
 | Centralize Control over Your
Approval Process—Create a secure and
instantly accessible Vendor eFolder for all
documents that support your AP transactions.
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| Eliminate the Paper Chase—Bind
receipts and invoices received via fax and
e-mail to their respective transactions in your
accounting software. Route items electronically
to those who need to view and approve them.
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| Remove Processing Bottlenecks—Paperwise’s
Workflow lets you monitor how inbound invoices
are handled, their status, their volume and the
time it takes to get them entered and processed.
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| Shift Work to Available Resources—Shift
data entry and other AP tasks around the
enterprise based on current staff workload.
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| Spend Less on Paper—Eliminate
the need to photocopy documents for
distribution. |
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Paperwise in Procurement |
| Electronically Capture and Route
Procurement Documentation—Paperwise
lets your staff submit pictures of items being
requested, spreadsheets justifying the requests
and other documents supporting your requisitions
and approval process. |
| Instantly Respond to Vendor
Inquiries—Paperwise eliminates lost,
misplaced or destroyed paper documents that
result in lost discounts or unpaid invoices.
Instantly view the status of payments when
vendors call. |
| Rapidly Resolve Invoice
Discrepancies—View purchase orders and
invoices side-by-side to quickly spot items that
cause delays in processing. |
| Speed the Approval Process—Create
and monitor workflow environment to ensure that
invoices, contracts, vendor correspondence and
other documents are reviewed in a timely
fashion. |
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Paperwise in Expense Management |
| Automatically Capture Employee
Receipts Via Fax and e-mail—Your
employees simply affix their receipts to our
automatically generated bar code page and fax it
to your designated expense line. Or, for Web
receipts, a click of our e-mail icon lets
employees send electronic receipts to your
designated expense e-mail address. Paperwise
automatically links these receipts directly to
expense transactions in your software. |
| Speed the Reimbursement Process—Monitor
workflow to ensure that supporting receipts are
reviewed promptly and that your employees and
contractors are reimbursed promptly. |
| Improve Employee Accountability—Reallocate
the expense/receipt matching responsibility to
submitting employees and contractors. |
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Paperwise in Auditing |
| Protect Corporate Records—Secure
eFolders bind receipts directly to records in
your software and minimize the potential for
lost, misplaced, destroyed, or orphaned
receipts. |
| Enhance Expense Control and
Regulatory Compliance—Readily audit
employee expenses against images of receipts and
provide backup to auditors and regulatory
bodies. |
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Benefits to All Departments |
Paperwise
solutions improve productivity and services in
departments across your organization.
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Documents a Mouse-Click Away |
| Invoices |
| Purchase Orders |
| Refunds |
| Vendor Correspondence |
| Packing Slips |
| Checks |
| Spreadsheets |
| Voucher Requests |
| Quotes |
| Remittance Advices |
| Work Orders |
| Price Increase Notices |
| Contracts |
| Receivers |
| E-mails
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