Document Management for the Legal Industry

Law firms invest their intellectual capital, research resources, and most valuable asset – time – to provide service to their clients. The results are usually in the form of documents. How do you manage, share, secure, distribute, and back up these vital assets?

Let us provide the platform to dramatically increase your firm’s efficiency and billable time.

Instant Filing & Retrieval
Are you devoting valuable office space to paper file storage? Are you warehousing countless documents at offsite storage companies? Are you paying thousands of dollars each year in fees? Do you lose opportunities or productivity waiting for couriers to deliver needed documents?

PaperWise can resolve all of your filing problems and eliminate your document access costs. Have instant access to any document in the system with just a few keystrokes.

Powerful Search Capabilities
Do you find yourself trying to recall a particular case for use as a reference? Do you need to find all references of specific language? Can you find all records for a particular client by year?

With PaperWise, you can create custom indexes that allow any piece of knowledge to be searchable. Our full-text cataloging engine runs Optical Character Recognition (OCR) on scanned documents to “read” images and make all content searchable.

Integration
Does your staff duplicate data entry into two or more systems? Do you waste time searching for documents in more than one place like your management system, file room or offsite storage? Do you wish you could find everything regarding a matter in one place?

PaperWise integrates tightly with your legal management system’s events to increase document indexing accuracy and eliminate data entry duplication. Document retrieval is accomplished with a single keystroke from your current system.

Retention & Archive
Do you currently have staff sorting through boxed documents trying to purge outdated or unnecessary files? Are your storage costs inflated because it is nearly impossible to determine what can be purged? Do you retain every document “just in case”?

PaperWise provides a powerful set of tools to move or purge documents automatically. Unlike other systems, PaperWise does not rely on a fixed purge date. Because retention policies and requirements can change, the PaperWise system uses adaptable rules to process archives or purges on a document-by-document basis with consistency, accuracy, and flexibility.

Business Continuance
How do you back up paper files? What does your firm’s disaster recovery plan look like? Would you be able to continue your practice in the event of a catastrophic fire, flood, tornado or earthquake? Is 90% of your firm’s knowledge stored on paper?

With PaperWise, all of your records, files and corporate knowledge are stored electronically and can be easily backed up and securely moved offsite. In the event of an emergency, your system can be quickly restored and brought back online.

Remote Access
Do you need remote access to your firm’s files or records? Could your staff be more productive if they could access records from home, after-hours, or while traveling?

PaperWise can easily make your documents available via the web while providing the highest levels of security and control.

Workflow
Does your firm have productivity bottlenecks? Is it difficult to measure or manage your workload? Do you waste time and money making copies of needed documents?

Let PaperWise build a custom workflow to route your documents quickly and accurately through each step of your business process. PaperWise can also receive your faxes directly into the system for immediate routing and permanent storage.

Data Portability - Load Files
Are you looking for a fast and efficient method for generating all case documentation? Do you currently spend considerable time and expense pulling and duplicating records?

PaperWise can generate a load file to provide electronic versions of all or selected documents relative to a case. With a few simple steps, you can create a CD containing all required documents in a generic format that can be viewed directly or imported into another application.